Council here has awarded the contracts for the design of two separate road projects.
Sideroad 20, 4th Line
On July 24 council awarded design and contract administration services for the Sideroad 20 and 4th Line reconstruction to B.M. Ross and Associates Limited for $57,023 plus HST.
In his report, public works director Sam Mattina explained Sideroad 20 will be rehabilitated from 0.7km north of the 12th Line to Wellington Road 7. A 0.3km stretch of the 4th Line will be resurfaced, east of Yatton Sideroad.
There were three bids received:
– B.M. Ross and Associates for $57,023 plus HST;
– CIMA Canada Inc. for $87,188 plus HST; and
– GMBlue Plan Engineering Limited for $26,063 plus HST.
GMBlue Plan Engineering was not considered because it did not submit the necessary addendum to account for geotechnical services within the scope of the submission.
Councillor Dennis Craven asked Mattina how long the work would take.
“The report does contain the proposed schedule for the work,” Mattina said
“The design process, the tender process and the award process takes some time.
“The preliminary schedule that we received is that might be completion of construction by November.”
B.M. Ross and Associates will be responsible for:
– preliminary and detail design;
– geotechnical services;
– tender preparation and tendering (includes a public open house);
– project management and administration; and
– construction supervision.
Councillor Michael Martin asked why there was going to be a public meeting.
“We don’t typically do public meetings for our road design,” Martin said.
Noting “there’s been some correspondence from residents” on Sideroad 20, he asked, “Is that the rationale for having a public meeting … Just because of the interest in the project?”
Mattina said the public meeting is a courtesy to let residents know what is going on with the project and to provide timelines.
Martin asked how much the meeting would cost.
“I think when it comes to open communication it’s a very small cost to run an open house,” Mayor Neil Driscoll said.
“I think it just makes it more transparent and then they know a project is going to be coming …”
Martin and Driscoll agreed public meetings should be considered for all road projects.
“I guess that’s up to the next council to come up with,” Driscoll said. “Going forward I think it’s a great idea to try something.”
Concession 6
Council also awarded the road design and administration services for Concession 6, between Wellington Road 10 and Sideroad 12, to R.J Burnside and Associates Limited for $73,780 plus tax.
Council received four bids for the work:
– B.M. Ross and Associates for $51,708 plus HST;
– CIMA Canada Inc. for $93,504;
– R.J. Burnside and Associates for $73,780; and
– GMBlue Plan Engineering Limited for $29,598.
Once again GMBlue Plan Engineering was not considered because it did not submit the necessary addendum to account for geotechnical services.
Based on the scoring system, R.J. Burnside and Associates received the highest rating and will be responsible for:
– preliminary and detail design;
– geo-technical services;
– tender preparation and tendering, includes a public open house;
– project management and project administration; and
– construction supervision.
Councillor Lori Woodham said she thought that a geotechnical evaluation had already been completed for Concession 6.
“I did some research on it and I found the report and the geotechnical report that was performed on this road appears to be in order,” Mattina said.
“The consultant will have to review it though to ensure that is has all the parameters that we’re looking for and … if it’s comprehensive enough that it can be used for design it will be.”
He added if the completed geotechnical report is acceptable the request for proposal amount would decrease because a new one won’t be required.
